The short answer
Have six things settled before the morning: the exact address, where to park, the start time, the name and number of the person meeting them, the tools and gear you supply, and how the day ends. Sorting those out the night before is the difference between starting at 7 and starting at 7:40.
The address, and where to park
Give the street address, not a cross street or a landmark. Workers get the full address once you hire them, so make sure the one on the job is the one you actually mean.
Then say where to leave a vehicle. Driveway, street, back lot, or a specific side. Parking is the single most common reason a crew stands around at the start of a day, and it costs you the first fifteen minutes every time.
One person to report to
Name the person who will be standing there at the start time, and give their phone number. Not the office, not you if you are going to be forty minutes late.
If nobody can be there at the start, say so in advance and leave clear instructions. Arriving to an empty site with no answer is how you lose a good worker for the next job.
A start time you actually mean
If the truck arrives at 8, do not tell people 7. An hour of standing around at your expense sets the tone for the whole day.
Say when you expect to finish, too. People take these jobs around other commitments, and the ones who know the plan are the ones who stay to the end.
Tools and gear: say who brings what
Workers here generally bring their own boots and gloves. Anything past that is worth spelling out so nobody arrives short.
- Power tools, ladders, and equipment, which are normally yours.
- Hard hats, vests, and eye protection, which are yours to supply if the site requires them.
- Consumables like blades, bags, and fasteners.
- Anything specific you want them to bring, said in advance rather than that morning.
Water, shade, and a bathroom
This is the question workers ask most and employers forget most. Have drinking water on site, know where somebody can get out of the sun, and have an answer about a bathroom.
On a hot day it is also a safety issue, not a courtesy. A crew that has to leave the site to find water is a crew that is not working.
Know how the day ends
Decide before they arrive what finished looks like, whether there is cleanup at the end, and when you are paying.
A one day job here pays the same day, so have the payment method ready and working. Chasing down a Zelle setup at 4 in the afternoon while three people wait is a bad last impression to leave.
A five minute start beats a five minute save
Walk the crew around once before they touch anything. Show them the work, the boundaries, where the tools live, and where not to go.
Five minutes of that saves an hour of redoing something, and it is the main thing that separates a site people want to come back to from one they do not.
This guide is general information, not legal, tax, or insurance advice. Rules differ by state and by situation, so talk to your own professional before you rely on it.